AGENDA and NOTICE OF MEETING
Regular Board Meeting
RURAL WATER DISTRICT #3, ROGERS COUNTY
Tuesday, March 12, 2024 @ 6:30 p.m.
District Business Office
13277 South Ash Street, Claremore, OK
(Posted @ the district’s business office on or before 4:00 p.m., Monday, March 11, 2024.)
CALL TO ORDER by the Chairman
- Roll Call
- Present
- Absent with cause shown
- Determination of a Quorum
- Proof of Notice of Meeting
Introduction / recognition of guests
- None
REPORTS
- District Manager’s Report
- Monthly Operational Report
- Report of District Engineer
NEW BUSINESS
- Discussion, consideration, and possible action to approve Development Agreement for the proposed Williams Covey Water Line Extension.
- Discussion, consideration, and possible action to award the 2024 East Foyil and Bushyhead Water Line Project – Phase II, Grant #18550 CDBG 21, to the lowest responsible bidder, King Excavating, Inc., in the amount of $972,025.05, subject to required bonds and insurance, legal review, mutual approval, and execution of the contract.
- Discussion, consideration, and possible action to approve the Chairman to execute all pertinent contract documents related to the 2024 East Foyil and Bushyhead Water Line Project – Phase II, Grant # 18550 CDBG 21, subject to required bonds and insurance, legal review, mutual approval, and execution of the contract.
- Discussion, consideration, and possible action to execute contract with Landmark Structures I LP, a Limited Partnership for the construction of Tacora Water Tower Project, pending and subject to required bonds, insurance, and legal review.
- Discussion, consideration, and possible action to approve the Chairman to execute a Notice to Proceed to Landmark Structures I LP, a Limited Partnership, for construction of Tacora Water Tower Project, pending and subject to required bonds, insurance, legal review, and execution of the Agreement.
- Discussion, consideration, and possible action to award the bid for the demolition of the Tacora Water Tower Site to the lowest responsible bidder, CRV Construction Clean Up & Hauling, Inc., in the amount of $10,000.00.
- Discussion, consideration, and possible action to approve acceptance of the January 8, 2024, OK DEQ Permit #WL000066230987 to Construct a potable water line and all appurtenances to serve the HIGHLAND MEADOWS at STONE CANYON PHASE 2-4, Rogers County, pending and subject to required bonds, insurance, and legal review.
- Discussion, consideration, and possible action to appoint Kelly King and Sheri Bates as Authorized Signatories on documents related to contract #007-WW-2024 issued by GGEDA to contractor Rogers County Rural Water District #3 in the amount of $71,875.00 for funding period March 1, 2024 – March 1 2025.
- Discussion, consideration, and possible action with respect to any other matter(s) unforeseen prior to the posting of this agenda.
OLD BUSINESS
- None
ITEMS TO CONSIDER FOR APPROVAL AND/OR REJECTION
- Minutes of February 13, 2024, Regular Board Meeting
- Accounts Payable (February expenses)
- Treasurer’s Report for February, 2024
- New Taps
9670 Shaw Homes (L 14 B 3 Stone Creek) 02-20-14
9671 Sixth Day Properties (L 7 B 5 The Coves I) 02-20-14
9672 Sixth Day Properties (L 1 B 6 The Coves I) 02-20-14
9673 Chellie Larson & Brook Hamilton (a tract in NW/2 NW/4 of 14-23-16)
9674 Executive Homes (L 7 B 9 Presley Hollow) 27-21-14
9675 Executive Homes (L 3 B 1 Deer Run IV) 01-20-14
9676 Executive Homes (L 4 B 1 Deer Run IV) 01-20-14
9677 Darcy C & Wanda Rose (L 11 B 2 Trails End) 31-22-15
9678 True North Homes (L 1 B 1 The Coves) 02-20-14
9679 Abbey Homes, LLC (L 1 B 8 The Coves) 02-20-14
9680 True North Homes (L 7 B 8 The Coves) 02-20-14
9681 True North Homes (L 3 B 7 The Bluffs III) 02-20-14
9682 Riverbend Estate Homes (L 4 B 3 Highland Meadows) 01-20-14
9683 Michael D & Lisa M Goyer (L 5 B 2 The Bluffs II) 02-20-14
9684 Shaw Homes (L 19 B 5 Stone Creek of Owasso) 34-21-14
9685 Shaw Homes (L 10 B 5 Stone Creek of Owasso) 34-21-14
9686 Landmark Homes (L 22 B 2 Birchwood) 08-21-15
9687 Landmark Homes (L 3 B 4 Birchwood) 08-21-15
9688 Shaw Homes (L 4 B 3 Stone Creek of Owasso) 34-21-14
- Transfers
605 Jeramie D Houston from Albert & Shirley Turner
837 Foyil Economic Development Authority from Colleen M Short
1430 Jason David McCrary from Fred & Winnie Rawson
2482 Laura Glassco from Gary & Ann Glassco
2940 Pablo Ysmael & Guillermina Areli Santiago from William D Moore
3174 Joseph Westerman Daneka Traczyk from Chris & Jordyn Waldron
4479 Michael E & Sonja S Lauderdale from Rex & Mary Lauderdale
5419 Caleb M & Tamara A Zimmerman from Kimberly & Larry Cheatham
7207 Thomas W & Deborah A Austin Revocable Living Trust from Goldline Homes
7264 Kevin M & Macie Lowe from Bailey M Blevins
7451 Charles Albert Smith & Jackie Lee Day from Eric Rutherford
8555 Tim G Green & Gayla D Davis from Eric & Angela Lang
8656 Robet Dale & Kimberly Ann Nigg from Danielle R & Jacob J Crandall
8674 Quilaton from Chance & Lora Lane
9423 Stephen J Laschober & Janchiya Laschober from Executive Homes
9550 Mark Kennedy & Shellie Rhine from Landmark Homes LLC
9571 Carie Roberts & Brandon Scott McLaren from Shaw Homes
9576 Charles Hunter & Miranda Ingram from Wilber Trust
9586 Brinley & Danielle Brown from Shaw Homes
9602 Alvin & Dana Lau from Executive Homes
9604 Edith Elaine & John C Longstreth from Shaw Homes
9605 Glynda Stewart from Shaw Homes
9631 The Barton Family Revocable Trust from Executive Homes
ADJOURNMENT