Agenda

AGENDA and NOTICE OF MEETING

 

Regular Board Meeting

 

RURAL WATER DISTRICT #3, ROGERS COUNTY

Tuesday, August 12, 2025 @ 6:30 p.m.

District Business Office

13277 South Ash Street, Claremore, OK

(Posted @ the district’s business office on or before 4:30 p.m., Monday, August 11, 2025.)

 

CALL TO ORDER by the Chairman

  1. Roll Call
    1. Present
    2. Absent with cause shown
  2. Determination of a Quorum
  3. Proof of Notice of Meeting

 

Introduction / recognition of guests - None

 

REPORTS

  1. District Manager’s Report
  2. Recap
  3. Report of District Engineer

 

ACTION ITEMS

  1. Discussion, consideration, and possible action to approve Pay Request No. 6 to Ira M. Green Construction, Inc., dated 07/31/25 in the amount of $186,070.51 for work completed on the Tacora Water Line Project.
  2. Discussion, consideration, and possible action to grant preliminary approval to Tanner Consulting on behalf of Elm Creek Development Company for a development, Woodlands at Elm Creek Phase II, of 36 lots in part of the northwest quarter of Section 14, T-21-N, R-14-E of the IBM in Rogers County subject to the Engineer’s approval and standard District requirements.
  3. Discussion, consideration, and possible action to award 2025 RWD No. 3 Sludge Removal and Disposal project to Sandyland Environmental Services, LLC, in the amount of $180,000.00.
  4. Discussion, consideration, and possible action to approve Development Agreement with Zach Smith for development of 15 tracts on the north side of E. 370 Road a ¼ mile east of S. 4200 Road.
  5. Discussion, consideration, and possible action to approve a revised scope of the Reap Grant #046-WW-B-2025 from the S. 4170 Rd Water Line Project to the East Foyil Water Tower Painting Project.
  6. Discussion, consideration, and possible action to approve advertising the East Foyil Water Tower Painting Project for bids.
  7. Discussion, consideration, and possible action to award 2025 Tacora Water Treatment Plant Renovation Project to Weather Ready Exteriors, in the amount of $112,139.00, subject to engineer and legal review.
  8. Discussion, consideration, and possible action to authorize Board Chairman to execute an Agreement and a Notice to Proceed for the 2025 Tacora Water Treatment Plant Renovation Project subject to required bonds and insurance, legal review, mutual approval, and execution of the contract.
  9. Discussion, consideration, and possible action to approve the sale of the following district vehicle as is by sealed bid to the highest bidder to be received on or before noon, September 5th, with the option to reject all bids: 2016 Ford F-150 with VIN #1FTEX1EF7GKD82143.
  10. Discussion, consideration, and possible action to approve advertising the Tacora WTP Distribution Pump Installation Project for bids.

 

ITEMS TO CONSIDER FOR APPROVAL AND/OR REJECTION

  1. Minutes of July 10, 2025, Regular Board Meeting
  2. Accounts Payable (July expenses)
  3. Treasurer’s Report for the month of July
  4. New Taps

6058     Jana Richey (L 12 B 12 Trails End) 31-22-15

9976     Terry Legates (S/2 of Gov L 5 of 06-22-17)

9977     Landmark Homes (L 8 B 4 Keys Landing II) 32-21-14

9978     Greg & Staci Calhoun (NE/4 SW/4 of Gov Lot 3 of 07-21-15)

9979     Maria Leal (S/2 SW/4 NW/4 & N/2 N//2 N/2 NW/4 SW/4 of 04-22-16)

9980     Advanced Homes Inc (L 2 B 6 LaStrange Acres) 26-21-14

9981     Epic Custom Homes (L 7 B 2 Hawthorne I) 36-21-14

9982     Daryl Frevert (L 7 B 9 The Coves) 36-21-14

9983     Jose Luis Lomeli & Irma A Alvarez (L 8 B 1 Morgan Acres) 14-21-14

9984     D R Horton Texas LTD (L 5 B 2 Hawks Landing) 34-21-14

9986     Executive Homes (L 15 B 1 Presley Hollow) 27-21-14

9987     Dwell Homes LLC (L 8 B 7 The Coves I) 02-20-14

9988     Abbey Homes LLC (L 7 B 1 The Coves II) 02-20-14

9989     Dwell Homes LLC (L 12 B 7 The Coves I) 01-20-14

9990     Kimball & Misty Stone (L 13 B 1 The Bluffs IV) 02-20-14

  1. Transfers

   83      Trevor Weatherly from Roger Phillips

  248     Damien C Reilly from Henry Reilly

  413     Aric Harp from Richard C Duvall

  587     Rohn Wiese from 3-D Conservation Group LLC

1260     Rural Restorations LLC form Cora Roper

2182     Celesta Jeanne Johnson & Steven Lee Burch from Nancy Peavler

2244     Enecia & Michael L Sabroff from Megan & Michael Cowan

2974     Brian & Nickol Sanchez from Chris & Morgan Bilyeu

3353     Duane Phillip &B Darlene Marie Gibson from Stacie J Lister Trust

3860     Nicholas Balog & Kavya Vuppala-Balog from Ronald & Amie Pierce

4429     Caleb & Adrianna L Cooper from Brianna & Garr McBroom

4765     Michael William McElhaney from Louise Kelley

4956     Keir & Glenda Y Johnson-Reyes from 7870 N 163 Ct Trust

5037     Richard & Lindsey Mohr from Robert & Brittney Musgrave

5060     People First Communities LLC from Virginia Bernart

5665     Keith Ryan Hutchens from James Mertins

6964     Samantha Tesen & Adam Garcia from Justin Schultz

6989     William & Betsy & William Martin Grovenburg from Adam & Amy Mullet

7436     Matt & Tomma Shumate from Gary & Barbara Kirby

7700     Randall Crossland Jr & Stevie Crossland from Drew & Lindsay Felton

7838     Alyssa Jane Richards & James Turner from John Maeder

8339     Daniel James & Emily Lauren Martony from Patrick Collogan

8419     Denham Homes LLC from Jimmy & Gayle Lambert

8608     Jnag Revocable Living Trust from Christopher & Kathryn Floyd

8789     Guy Franklin & Crystina Griffith from Steven & Rebecca Truitt

9139     Ruth Ellen Thompson Revocable Living Trust from Horace & Jahwana Noe

9274     Stonecreek HOA from D R Horton/Shaw Homes

9275     Stonecreek HOA from D R Horton/Shaw Homes

9611     Mark & Rendy Hitz from Jeffrey & Joy Johnson

9641     Jimmy R & Emily M Wallace from Meredith McClain

9706     Benny Bob Smith from Executive Homes

9711     Glenna R Cooper & Timi L Richardson from Birch Company LLC

9740     Yaming Jin & Jie Zhang from Executive Homes

9791     Nicholas M & Catherin M Abseck from Landmark Homes

9794     Loren D & Irina Green from Landmark Homes

9825     Haison Gary Padilla & Monica Yohana Aldana Mejia from Capital Homes Residential Group LLC

9826     Robert & Anne Swartz from Elm Creek Development/Capital Homes

9863     Joshua & Veronica Kent from D R Horton Texas LTD

9870     Randy Goddard & Loretta Mae Romero-Hopkins from D R Horton Texas LLC

9871     Peggy Briggs from D R Horton

9883     Chase William George from D R Horton

9964     Tricia Deann Reynolds Trust from Abbey Homes LLC

 

 

NEW BUSINESS

  1. Discussion, consideration, and possible action with respect to any other matter(s) unforeseen prior to the posting of this agenda.

 

OLD BUSINESS – none

 

EXECUTIVE SESSION – none

 

ADJOURNMENT

 

RURAL WATER DISTRICT #3 ROGERS COUNTY

 

By: 

 

Dr. Dirk Thomas, Chairman