Agenda

AGENDA and NOTICE OF MEETING

 

Regular Board Meeting

 

RURAL WATER DISTRICT #3, ROGERS COUNTY

Tuesday, January 13, 2026 @ 6:30 p.m.

District Business Office

13277 South Ash Street, Claremore, OK

(Posted @ the district’s business office no later than 4:30 p.m., Monday, January 12, 2026.)

 

CALL TO ORDER by the Chairman

  1. Roll Call
    1. Present
    2. Absent with cause shown
  2. Determination of a Quorum
  3. Proof of Notice of Meeting

 

Introduction / recognition of guests - None

 

REPORTS

  1. District Manager’s Report
  2. Recap
  3. Report of District Engineer

 

ACTION ITEMS

  1. Discussion, consideration, and possible action to approve Pay Request No. 16 to Landmark Structures, LLP, dated 12/31/25 in the amount of $56,389.15 for work completed on the Tacora Water Tower Project.
  2. Discussion, consideration, and possible action to approve Pay Request No. 17 - Final and Release of Retainage to Landmark Structures, LLP, dated 12/31/25 in the amount of $294,218.35 for work completed on the Tacora Water Tower Project.
  3. Discussion, consideration, and possible action to approve Pay Request No. 9 - Final and Release of Retainage to Ira M. Green Construction, Inc., dated 01/05/26 in the amount of $85,511.20 for work completed on the Tacora Water Line Project.
  4. Discussion, consideration, and possible action to approve the Agreement and issue a Notice to Proceed to Beytco, Inc., for the 2025 Tacora WTP Pump Room Improvements Project.
  5. Discussion, consideration, and possible action to approve Change Order No. 1 to JT Davis LLC, in the amount of $6,000.00, for additional items of work on the RWD#3 Tacora Maintenance Facility Grading Project.
  6. Discussion, consideration, and possible action to approve Pay Request No. 2 to JT Davis LLC, dated 01/01/26 in the amount of $30,138.75 for work completed on the RWD#3 Tacora Maintenance Facility Grading Project.
  7. Discussion, consideration, and possible action to approve the Agreement and issue a Notice to Proceed to Cunningham Construction for the Tacora Maintenance Facility Phase II project.
  8. Discussion, consideration, and possible action to approve Pay Request No. 1 to Stronghand, LLC, dated 01/08/26 in the amount of $101,063.57 for work completed on the E. 420 Dowden Rd. Water Line Project.
  9. Discussion, consideration, and possible action to award the 2026 E. Foyil and Miller II Water Tower Rehabilitation Project to Kimery Painting in the amount of $195,950.00, subject to required bonds and insurance, legal review, mutual approval, and execution of the contract.
  10. Discussion, consideration, and possible action to authorize the Board Chairman to execute an Agreement and Notice to Proceed to Kimery Painting for the construction of the 2026 E. Foyil and Miller II Water Tower Rehabilitation Project subject to required bonds and insurance, legal review, mutual approval, and execution of the contract.
  11. Discussion, consideration, and possible action to grant preliminary approval to CABO Development Company, LLC, for a development, The Coves at Stone Canyon Phase V, of eleven (11) lots on a tract of land located in the SW/4 of Section 35, T-21-N, R-14 of the IBM, Rogers County, Oklahoma, generally located west of East Audubon Trail and North Blue Heron Pass.
  12. Discussion, consideration, and possible action to approve Water Line Extension Agreement with Kyle Mack to provide service to one residential benefit unit located on S. 4240 Rd. south of E. 360 Rd.
  13. Discussion, consideration, and possible action to approve the Annual Meeting Notice for February, 2026.

 

ITEMS TO CONSIDER FOR APPROVAL AND/OR REJECTION

  1. Minutes of December 9, 2025, Regular Board Meeting
  2. Accounts Payable (December expenses)
  3. Treasurer’s Report for the month of December
  4. New Taps

10040        Cherokee Housing Authority (a tract of land in the E/2 SW/4 NE/4 of 19-22-16)

10041        Kelly Duvall (a tract of land in the NW/4 SE/4 of 01-22-17)

10042        Abbey Homes (L3 B1 The Bluffs at Stone Canyon Phase IV) 02-20-14

10043        James Eric & Sarah Marie Harris (W/2 NE/4 NE/4 & NW/4 SE/4 NE/4 & N/2 SW/4 SE/4 NE/4 of 33-23-16)

10044        Capital Homes (L1 B1 Woodlands at Elm Creek) 14-21-14

10045        Capital Homes (L6 B2 Woodlands at Elm Creek) 14-21-14

10046        Capital Homes (L6 B3 Woodlands at Elm Creek) 14-21-14

10047        Capital Homes (L10 B3 Woodlands at Elm Creek) 14-21-14

10048        Capital Homes (L10 B5 Woodlands at Elm Creek) 14-21-14

10049        Jonathan P & Susan E Grigson (N/2 NW/4 SW/4 & SE/4 NW/4 SW/4 & NE/4 SW/4 SW/4 of 36-23-17

10050        Larry K Pejak (L3 & 4 B2 Blue Creek Estates) 25-23-16

  1. Transfers

    122         David Perry Jacobs II & Auburn Jacobs from Dorothy Jean DeVore

    148         Matthew Colte & Jessica Lea Brown from Ray Morgan

    309         Jerry D & Barbara S Coombs Trust from Michael & Patricia Barham

    546         Hannah Secondi from Kenneth W & Debra Enloe

    586         The Sharon R Brasier Revocable Trust from The Bell Estate

    745         Dikeman Investment LLC from Vince & Annette Lee

    815         Vicki Baker from Alan & Vicki Baker

    929         Anthony Jerard Ostrander Trust from Copperline Farms LLC

  1265        Toua Vang & Lue Vang & Stacey Thao from Lieu Phong Thi Phan

  1422        Anderson Land Company from Scott Priest

  1880        Barbara Funderburgh from Bob & Barbara Funderburgh

  2048        Vicki Baker from Alan & Vicki Baker

  2514        Jeremiah & Jessica Jones from Jerry & Peggy McKinney

  2671        Malik Milton from Cynthia Calvert & Will Copeland

  2775        Vicki Baker from Alan & Vicki Baker

  2990        Lauri Annette & Roger Lee James from Thao Properties

  3000        Vicki Baker from Alan & Vicki Baker

  3457        Vicki Baker from Alan & Vicki Baker

  4292        Baker & Baker Properties LLC from Rich & Donna Nelson

  4433        Margaret Mooney from Edward & Margaret Mooney

  4464        Harrison & Kalea Mendez from Dan & Amy Perkins

  4469        Randy & Pam Walker from Kyle & Lynne Pearson

  4773        Janet Hofkin from Stephen & Janet Hofkin

  4489        Phylets Johnson Jr & Sherri Linn Jewell from Bryson Budde

  4621        Vicki Baker from Alan & Vicki Baker

  4908        Thomas & Kaylie Ritchie from Brent & Kelly Sheryl

  5021        Timothy & Graclyn White from Heavenly Father Properties

  5097        Vicki Baker from Alan & Vicki Baker

  5099        Vicki Baker from Alan & Vicki Baker

  5243        James A Steele from Loyd Massey

  5265        John E Bowers Jr & Mariah Evelyn Bower from Maurice & Tiffany Harris

  5324        Larry Cain from Keith & Debra House

  5376        Kent David & Valerie Nicole Pitcock from Jordan & Alexis Schmoker

  5445        Kristen Hernandez from Garth & Penny Cross

  5550        Chad Curtis Still from April Amos

  5553        Vicki Baker from Alan & Vicki Baker

  5677        Joshua & Shelbi Bell from Michelle Million

  5734        Charles & Anne Savinelli from John & Janet Jackson

  5753        Aleta Edwards from Bobby & Aleta Edwards

  6093        Autumn Evans & Scotty Evans Jr from Don Crismond

  6184        Vicki Baker from Alan & Vicki Baker

  6263        Vicki Baker from Alan & Vicki Baker

  6271        Vicki Baker from Alan & Vicki Baker

  6460        Stephen & Jacquelyn Groth from Michael L & Donna McCollam

  6571        Caleb & Jessica Scott from Dustin Wegandt

  6575        PTB 2025 Trust from Rita Boyle

  7097        Stephanie Casey & Christopher Hessling from Steven Jackson

  7573        Jesse Buchanan from John & Tammie Coillot

  7693        Joshua Dale Huffman from H P Oklahoma LLC

  7738        Jordan & Rachelle Lynn Martin from Andrew Willis

  8714        Christopher & Angela Jenkins from Derek & Kathleen Gary

  8794        Katherine Barkat & Benjamin Allen from Melvin & Grisella Briggs

  8907        Michael John & Debra Jean Mester from Bennie & Valerie Pace

  9103        Darren M Lister from Thomas & Kristy Linehan II

  9225        William Henry Jamerson from Shirley & Sharon Baker

  9402        Birch Company LLC from Stacey Kathy Lamb

  9412        Rocio & Bernabe E Flores from Judson & caitlin Chevalier

  9442        Edward L Kruger II from Blue Canoe LLC

  9520        Joshua Aaron & Alicia Hicks from Jody & Lori Kerns

  9749        The Jason S & Michelle E Cooper Trust from Chase Ryan Homes LLC

  9793        Matthew Ellis from Landmark Homes

  9828        The Jeffrey & Kimberly Karnes Revocable Trust from Landmark Homes

  9866        Reid Tao Living Trust from Hensley Custom Homes

  9895        Angel Cruz & Abigail Galan Arango from D R Horton Texas Ltd

  9908        Christopher K & Kimberly L Turney from Cozort Custom Homes Inc

  9912        Jesse Miles Johnston from D R Horton Texas LTD

  9937        Donald James & Amy Darlyn Kyle from Abbey Homes

  9944        Jesus Manuel Fuentes from D R Horton

  9966        Vanessa Ellison from D R Horton Texas Ltd

  9974        Bobby Brent Wells & Donna Dianne Wells from Abbey Homes

  9991        Daniel Siwik from D R Horton

10000        Sara & David Hatch from Capital Homes

10001        Devin & Shea Peugh from Capital Homes  

10003        Alexandria Elizabeth & Cody Allen Burch from Capital Homes

 

NEW BUSINESS

  1. Discussion, consideration, and possible action with respect to any other matter(s) unforeseen prior to the posting of this agenda.

 

OLD BUSINESS – none

 

EXECUTIVE SESSION – none

 

ADJOURNMENT

 

RURAL WATER DISTRICT #3 ROGERS COUNTY

 

By: 

 

Dr. Dirk Thomas

Chairman