Agenda

AGENDA and NOTICE OF MEETING

 

Regular Board Meeting

 

RURAL WATER DISTRICT #3, ROGERS COUNTY

Tuesday, November 11, 2025 @ 6:30 p.m.

District Business Office

13277 South Ash Street, Claremore, OK

(Posted @ the district’s business office no later than 4:30 p.m., Monday, November 10, 2025.)

 

CALL TO ORDER by the Chairman

  1. Roll Call
    1. Present
    2. Absent with cause shown
  2. Determination of a Quorum
  3. Proof of Notice of Meeting

 

Introduction / recognition of guests - None

 

REPORTS

  1. District Manager’s Report
  2. Recap
  3. Report of District Engineer

 

ACTION ITEMS

  1. Discussion, consideration, and possible action to approve Change Order No. 1 to Landmark Structures, LLP, in the amount of $25,367.00 for additional items of work on the Tacora Water Tower Project.
  2. Discussion, consideration, and possible action to approve Pay Request No. 1 – Final to Sandyland Environmental Services, LLC, dated 11/01/25 in the amount of $180,000.00 for completion of the 2025 RWD No. 3 Sludge Removal and Disposal Project.
  3. Discussion, consideration, and possible action to approve Change Order No. 1 to Weather Ready Exteriors in the amount of $2,850.00 for additional items of work on 2025 Tacora WTP Pump Room Renovation Project.
  4. Discussion, consideration, and possible action to approve Pay Request No. 2 to Weather Ready Exteriors dated 11/05/25 in the amount of $9,500.00 for work completed on the 2025 Tacora Water Treatment Plant Pump Room Renovation Project.
  5. Discussion, consideration, and possible action to approve the 2025-2026 Engineering Services Agreement dated November 11, 2025, with Kellogg Engineering, Inc.
  6. Discussion, consideration, and possible action to approve a Development Agreement with C.A.B.O. Development Co., LLC, for a development, The Coves at Stone Canyon Phase IV, of thirty-seven (37) lots in the N/2 of Section 2, T-20-N, R-14-E of the I.B.&M., Rogers County, Oklahoma, subject to the Engineer’s approval and standard District requirements.
  7. Discussion, consideration, and possible action to approve Water Line Extension Agreement with Ginger Reimer to provide service to one residential benefit unit located south of the RR tracts on the west side of S. 4150 Road.
  8. Discussion, consideration, and possible action to approve Water Line Extension Agreement with Raymond Witten to provide service to one commercial benefit unit for the Witten Vintage Auto, located south of E. 76th N. approximately 500 feet of N. 129th E.
  9. Discussion, consideration, and possible action to approve the final budget for Fiscal Year November, 2025 - October, 2026.
  10. Discussion, consideration, and possible action to authorize the Board Chairman to reject all bids or award the E. 420 (Dowden Rd.) Water Line Project to the lowest responsible bidder, subject to required bonds and insurance, legal review, mutual approval, and execution of the contract.

 

ITEMS TO CONSIDER FOR APPROVAL AND/OR REJECTION

  1. Minutes of October 14, 2025, Regular Board Meeting
  2. Accounts Payable (October expenses)
  3. Treasurer’s Report for the month of October
  4. New Taps

10022    Executive Homes (L 6 B 3 Presley Hollow) 27-21-14

10024    D R Horton (L 6 B 2 Hawk’s Landing) 34-21-14

10025    Homescape Construction LLC (L 14 B 3 Cedar Springs) 31-22-16

10026    Chase Ryan Homes LLC (L 10 B 7 The Coves @ Stone Canyon Ph I) 01-20-14

10027    D R Horton (L 1 B 2 Hawk’s Landing) 34-21-14

10028    D R Horton (L 3 B 2 Hawk’s Landing) 34-21-14

10029    Andy Warehime (L 1 B 7 Looking Glass) 01-21-14

10030    Landmark Homes (L 4 B 2 Birchwood) 08-21-15

10031    Landmark Homes (L 17 B 1 Birchwood) 08-21-15

10032    Landmark Homes (L 27 B 1 Birchwood) 08-21-15

10033    Landmark Homes (L 5 B 5 Birchwood) 08-21-15

10034    Rockford Place HOA (Areas within interior and perimeter Rights of Way created by virtue of platting Rockford Place) 26-21-14

10035    Leland D & Ina F Gibson (SW/4 SW/4 SE/4 of 24-21-14)

 

  1. Transfers

   569     Dawna Franklin-Kerr & Chandler Kerr from Steven & Barbara Farron

   751     Simeon J Urban from Kurtis Fullingim

 1477     Landon Ray Karr from Thomas Karr

 1786     Wendy & Bryan Alan Woody from John & Lorrie McGlothlin

 2454     Hugh C & Josie A Lilly from Travis & anthia Winsby

 3249     Phil Lehrman from TK Group LLC

 3357     Mark E & Janet M Chappell from Anthony Carlie Sztuczko

 3717     Abby Hanigan & Matthew Davis Patrick from Richard & Jewell Lloyd

 3979     Stephen Craig & Sherry Lane Richardson from Wayne Wood Estate

 4090     Michael Shawn & Leanna Dawn Reeder from John & Shuree Carpenter

 4104     Robert K Falleur from Jay Kelly Stambaugh

 4105     Joseph J Stambaugh Living Trust from Jay Kelly & Mary Stambaugh

 4718     Christina R Stephens from Robin Clark

 6095     Matthew Lynn & Jenifer Ellen Hight from Juan & Michelle Murtaza-Rossini

 6204     Jesus A Zavala & Silvia Rodriguez from Jeffery & Melissa Pogue

 6999     Derrick D & Kimberly A Hamilton from John Blicha & Tamara Cross

 7119     John & Cathleen Gretlein from Dennis & Cathy Forbes

 7162     Tracey Garrett from Bert & Deborah Garrett

 7317     Harold Watson from Kerry & Susan Jarandson

 7900     Shawn & Lisa Aycock from Lewis & Sheila Moore

 8804     Robert & Carolyn Long from Robert & Gena Kourtis

 8166     Harrison & Emily Williams from Gary & Molly Cook

 9088     Cathy Lynn Elliott from Lewis Nobles & Will Laughlin

 9379     Matthew Jeremiah & Jennifer Lynn Burton from Titan Homes LLC

 9529     Patrick P Kesler from Angela Kallio

 9544     Blake & Alexandra Burch from Abel & Teresita Narezo

 9827     The Earl & Ruth Spickelmier Revocable Trust from Capital Homes

 9830     Candace M & Brandon J Gulisao from Landmark Homes

 9831     Jamie Miller & John Keith Vavrinak from Landmark Homes

 9877     Francisco Javier Gutierrez Jr from DR Horton Texas LTD

 9919     Tamison E & Michael A Royce from Executive Homes

 9924     Emily Jachim from Dr Horton Texas LTD

 9929     Riley & Faith Riggins from DR Horton

 9963     Patrick Francis Collogan from True North Homes

 9993     James Russell & Bobbie Leann Mills from Capital Homes

 

NEW BUSINESS

  1. Discussion, consideration, and possible action with respect to any other matter(s) unforeseen prior to the posting of this agenda.

 

OLD BUSINESS – none

 

EXECUTIVE SESSION

  1. Discussion, consideration, and possible action on proposed executive session pursuant to Title 25 of the Oklahoma Statutes, Section 307B1, for the purpose of discussing holiday bonuses, employee evaluations, promotions, and wage reviews for all employees.

 

RETURN TO REGULAR MEETING

  1. Discussion, consideration, and possible action to approve personnel issues discussed in Executive Session.

 

ADJOURNMENT

 

RURAL WATER DISTRICT #3 ROGERS COUNTY

 

By: 

 

Dr. Dirk Thomas

Chairman