Agenda & Minutes

AGENDA and NOTICE OF MEETING

Regnlar Board Meeting

RURAL WATER DISTRICT #3, ROGERS COUNTY

Tuesday, October 8, 2024 @ 6:30 p.m.

District Business Office

13277 South Ash Street, Claremore, OK

 

(Posted@the district's business office on or before 4:00 p.m., Monday, October 7, 2024.)

 

CALL TO ORDER by the Chairman

1. Roll Call
   1. Present
   2. Absent with cause shown
2. Determination of a Quorum
3. Proof of Notice of Meeting

 

INTRODUCTION / RECOGNITION OF GUESTS

1. Zach Smith, potential new board member

 

REPORTS

1. District Manager's Report
2. Monthly Operational Report/Recap
3. Report of District Engineer

 

ACTION ITEMS

1. Discussion, consideration, and possible action to nominate and elect Zach Smith to fill the remaining vacant seat on the Board of
2. Discussion, consideration, and possible action to approve the proposed budget for

Fiscal Year November, 2024- October, 2025.

3. Discussion, consideration, and possible action to update the signature cards for both the Payroll account and the Working Capital account (formerly known as the Petty Cash account) to show only the current District Manager and the current bookkeeper as authorized signers on each account in effect removing all other previous authorized signers from both accounts.
4. Discussion, consideration, and possible action to approve Pay Request 6to

Landmark Structures, LLP, dated 09/30 /24 in the amount of $272,931.6, less retainage, for work completed during the month of September on the Tacora Water Tower Project.

5. Discussion, consideration, and possible action to award the 2024 Tacora Water Line

Project, OWRB Loan No. FAP-23-0014-L, to the lowest responsible bidder, Ira M. Green Construction, Inc., in the amount of $1,247,951.00, subject to required bonds and insurance, legal review, mutual approval, and execution of the contract.

6. Discussion, consideration, and possible action to approve the Chairman to execute all pertinent contract documents related to the 2024 Tacora Water Line Project, OWRB Loan FAP-23-0014-L,subject to required bonds and insurance, legal review, mutual approval, and execution of the contract.

 

 

I of3

 

7. Discussion, consideration, and possible action to accept the highest and/or best responsible bid or to reject all bids received for the 2023 Texas Pride Trailer and the 2002 Dodge Ram 2500.
8. Discussion, consideration, and possible action to move additional funds as needed, if any, to cover monthly expenses from the Money Market account to the Revenue

 

ITEMS TO CONSIDER FOR APPROVAL AND /OR REJECTION

1. Minutes of September 10, 2024, Regular Board Meeting
2. Minutes of the September 10, 2024, Executive Session
3. Accounts Payable (September expenses)
4. Treasurer's Report for September, 2024, activity
5. NewTaps

 

9791

9792

9793

9794

9795

9796

9797

9798

9799

9800

9801

9802

9803

9804

9805

9806

 

6. Transfers

318

475

1779

2027

2372

2641

2681

2836

2851

4136

4248

4724

5096

5217

5690

5747

5872

6193

6243

6295

6788

6932

 

Landmark Homes (L 3 B 1 Birchwood) 08-21-15

Landmark Homes (L 4 B 1 Birchwood) 08-21-15

Landmark Homes (L 20 B 2 Birchwood) 08-21-15

Landmark Homes (L 31 B 2 Birchwood) 08-21-15

Landmark Homes (L 15 B 4 Birchwood) 08-21-15

Elm Creek Development (L 12 B 3 The Woodlands@ Elm Creek) 14-21-14 Elm Creek Development (L 1 B 2 The Woodlands@ Elm Creek) 14-21-14 Agustin & Lucila Guzman (part of N/2 NW/4) 09-22-16

Maci Norwood (W 200' NE/4 NE/4) 27-23-16

Shaw Homes (L 6 B 6 Stone Creek ofOwasso) 34-21-14 Vincent & Jeanie Mims (L 6 B 1 Deer Run IV) 06-20-15 Denny& Nancy Haddox (W/2 SW/4 SE/4) 17-22-16 Shaw Homes (L 12 B 3 Stone CreekofOwasso) 34-21-14

Homescape Construction LLC (L 13 B 3 Cedar Springs) 31-22-16

JWade&SammyLeonard (W/2W/2 SW/4SE/4) 15-23-17 AG Crown Properties (L 6 B 7 Rolling Meadows Park) 06-21-15

 

 

Cross Timbers Ranch from Eunice Hardesty Trin Ventures LLC from Brian Patete

On the Rock Rentals and Renovations LLC from Paul E Barnes Cassidy J Crouch from Saula Cisneros

Wayne & Sherrie Wallace from Roger & Cynthia Hight

Lee & Lydia R O'Brien from Gary Chandler Joseph James Hadac from Edward/Becky Kirby

Andrew P & Nataliya Valerievna Polito from Darrell Davis

Andrea Rose Mancuso from Niki & Andrea Taylor Steve & Vang Youa Chang from Todd & Mao Thao Melissa & Eric Crane from Eric & Mellisa Jauquet Carlos Maldonado from D Willingham & J Bruton

Geoffrey & Rebekah Dewitt from Aaron & Haley Milledge Kristen Van Pelt from Randy/Kathy Barbee

Billy George & Margaret Eileen Clark Jr from Steven & Emilia Hudson

Matt Gillispie from Travis & Kristen Wilson Todd Barker from Darcy Rose

Glenn William & Elizabeth S Diggs from Doug Kukral Terry & Ann Kellehan from CMG Properties LLC

Brian Joseph & Kemberli Dawn MacKinson from Guido Hagerdorn David Hugueley & Jennifer Fritz from Christopher & Kelly Keller Steven & Becky Harris from Travis & Jennifer Pilgrim

 

NEW BUSINESS

1. Discussion, consideration, and possible action with respect to any other matter(s) unforeseen prior to the posting of this agenda.

OLD BUSINESS

1. Discussion, consideration, and possible action to approve Master Meter Policy.

 

ADJOURNMENT

RURAL WATER DISTRICT #3 ROGERS COUNTY

 

 

Dr. Dirk Thomas, Chairman