AGENDA and NOTICE OF RECONVENED MEETING

 

for Regular Board Meeting scheduled Tuesday May 12, 2026

 

RURAL WATER DISTRICT #3, ROGERS COUNTY

MEETING TO BE RECONVENED THURSDAY, MAY 14, 2026 @ 6:30

13277 South Ash Street, Claremore, OK

(Posted @ the district’s business office no later than 8:30 a.m., Wednesday, May 13, 2026.)

 

CALL TO ORDER by the Chairman

1. Roll Call
   1. Present
   2. Absent with cause shown
2. Determination of a Quorum
3. Proof of Notice of Meeting

 

Introduction / recognition of guests

1. John Feary, Claremore City Manager

 

REPORTS

1. District Manager’s Report
2. Recap
3. Report of District Engineer

 

ACTION ITEMS

1. Discussion, consideration, and possible action to approve payment to VVEC in the amount of $59,000.00 to install 3-phase electric lines to the new Keetonville Pump Station site.
2. Discussion, consideration, and possible action to approve Pay Request No. 2 to Beytco, Inc., dated 04/29/26 in the amount of $275,813.24 for work completed on the Tacora Water Treatment Plant Pump Replacement project.
3. Discussion, consideration, and possible action to approve Pay Request No. 4 to Cunningham Construction, dated 05/01/26 in the amount of $32,822.50 for work completed on the Tacora MB (Tacora Maintenance Facility - Phase I) project.
4. Discussion, consideration, and possible action to award the Tacora MB - Phase II (Tacora Maintenance Facility – Phase II) project to the lowest or best responsible bidder pending legal and engineering review.
5. Discussion, consideration, and possible action to authorize Board Chairman to execute an Agreement and a Notice to Proceed for the Tacora MB Phase II project subject to required bonds and insurance, legal review, mutual approval, and execution of the contract.
6. Discussion, consideration, and possible action to approve Pay Request No. 5 - Final and release of retainage held to Stronghand, LLC, dated 04/18/26 in the amount of $45,217.90 for the completion of the E. 420 Dowden Rd. Water Line Project.
7. Discussion, consideration, and possible action to approve Pay Request No. 2 - Final and release of retainage held to Kimery Painting, Inc., dated 05/05/26 in the amount of $91,217.90 for the completion of the 2026 E. Foyil and Miller II Water Tower Rehabilitation Project.
8. Discussion, consideration, and possible action to approve a Development Agreement with Chad Stites, for a proposed Blue Sky development, a 5 tract development located on S. 4150 Rd. ~1/2 mile north of E. 410 Rd., in the SE/4 of 32-23-16, Rogers County, Oklahoma, subject to the Engineer’s approval and standard District requirements.
9. Discussion, consideration, and possible action to approve final acceptance of Smokey Ridge II, located at the NE corner of S. 4180 Rd. and E. 360 Rd. in W/2 SW/4 SW/4 of 12-23-16, Rogers County, Oklahoma.
10. Discussion, consideration, and possible action to approve final acceptance of Rose Rock Development, located on the north side of E. 370 Rd. ¼ mile east of S. 4200 Rd. in the E/2 SW/4 of 8-23-17, Rogers County, Oklahoma.

 

ITEMS TO CONSIDER FOR APPROVAL AND/OR REJECTION

1. Minutes of April 14, 2026, Regular Board Meeting
2. Minutes of April 14, 2026, Executive Session
3. Accounts Payable (April expenses)
4. Treasurer’s Report for the month of April
5. New Taps

  1845        Scott & Cynthia Morgan (L 16 B 7 Henri-edda) 02-21-14

  7879        VLT Properties LLC (part of SW SW SW less part of N SW/C SW SW) 25-23-16

10076        Landmark Homes (L 14 B 1 Birchwood) 08-21-15

10077        Landmark Homes (L 11 B 3 Birchwood) 08-21-15

10078        Landmark Homes (L 12 B 3 Birchwood) 08-21-15

10079        SixthDay Homes (L 6 B 7 The Coves III) 02-20-14

10080        Kevin Scott Casper (L 5 B 2 Stonebridge Estates II) 13-21-14

10081        John Tanner Jr (L 1 B 2 The Bluffs I) 01-20-14

10082        Executive Homes (L 4 B 1 The Estates East) 25-21-14

10083        Executive Homes (L 7 B 1 The Estates East) 25-21-14

10084        Executive Homes (L 8 B 1 The Estates East) 25-21-14

10085        Executive Homes (L 9 B 1 The Estates East) 25-21-14

10086        Executive Homes (L 10 B 1 The Estates East) 25-21-14

10087        Executive Homes (L 11 B 1 The Estates East) 25-21-14

10088        Executive Homes (L 3 B 2 The Estates East) 25-21-14

10089        Executive Homes (L 2 B 3 The Estates East) 25-21-14

10090        Executive Homes (L 1 B 4 The Estates East) 25-21-14

10091        Executive Homes (L 3 B 4 The Estates East) 25-21-14

10092        Executive Homes (L 4 B 4 The Estates East) 25-21-14

10093        Executive Homes (L 7 B 4 The Estates East) 25-21-14

10094        James Best & Jayne Summers (part of Lot 1) 03-22-17

10095        Mark & Sarah Davis (a tract of land in N/2 NW/4 of 14-23-16)

10096        Barry & Tiffany Schockemoehl (N/2 SE/4 NE/4 NE/4 SW/4 of 4-21-15)

10097        Dwell Homes LLC (L 5 B 7 The Coves I) 02-20-14

10098        Dwell Homes LLC (L 6 B 5 The Coves I) 02-20-14

6. Transfers

        39      Rebecca J Foster from Assurance Home Buyers

      514      Bonnie LaVon Buie & Ethan Daniel Pendergrass from Joe Crabb Real Property Investments

      530      Matthew Adam & Saskia Thresia Donegan from Gary D Baker

      705      The Gahlib Al Kazas Revocable Living Trust from R Burl Bohannan

    1135      Mark Anthony & Leona Mae Kelley from Deniese & Pat Westmoreland

    1179      Jeremy & Heather McKnight from Jason & Dorothy Hopkins

    1397      Derek Overturf from SH100LLC

    1616      Paul Bergman from Della Vue & Lee Xiong

    1619      Tina R Walker from Glenn Walker

    1903      Deny I Acosta from Ian & Dana Hammon

    1974      Anne K Kristjansson from O T Kristjansson

    2385      Lindsey Lunsford from Christina J Reese-Reeder

    2472      Paul & Rose Watson from Seth & Jaylynn Bird

    3204      Chad & Nancy Davis from Ryan & Lacey Riffle

    3558      Richard Charles & Riley Guinn from Timothy & Dorothy Carson

    3900      Malachi & Galen Drenthe from Brady Allen Frazier

    4391      Beverly Young from Joshua Cobb

    4422      Kensi & Justin Jackson from Katie McKuin & Nicholas Magee

    4456      Jon Weeks from Samuel & Carry Treat

    4582      Joyce Basore from Joyce Basore & Gary Weatherholtz

    4879      Alec Christian Smith from Phillip L Thompson

    5294      Leland Yelland Wilson Jr from Robert & Chizuru Fluegge

    5333      Anna & Samuel Lillie from Charles & Melissa Lockhart

    5358      Thomas R & Jeri A Strong from Jessica Prince

    5470      Carl Bradley & Justine Elyse Smith from Hugh & June Callery

    5499      Cheyanne B Scott from Jeffrey & Thriscilla Pitkin

    5962      Brooke E Dunnington & Austin F McDaniel from Bailey Stamper

    6063      Kenneth E Gleason from Jason E Friday

    6087      John & Heather McCage from Wendell Bonwell

    6111      Travis & Desma Hunnicutt from Nicholas & Jessica Bouray

    6518      Benjamine Mark Welch from James & Noell Jones

    6740      David & Kandice Arthurs from Alex & Joy Armbrister

    6953      Cindi R Starkey & James Thalacker from Jay Claeys

    7354      Lynn Gibson from Daniel & Lynn Gibson

    7385      Brandon & Michelle Elizabeth Herbert from Misty Green

    7455      Kyle & Angela Pinkstaff from N Reed & Deborah Reed

    7651      Charles Coyle Fink from M&M Capital Investments

    7808      David & Sandra Fehnel from Gary & Kari Russell

    7808      Amy Fehnel from David & Sandra Fehnel

    7966      Eddie Ross & Kelly Jent from Michael & Joanne Brown

    8021      Martin & Allison Zsolnai from Tyler J & Victoria Greenhaw

    8529      Tad Miller from Gene W Lenzmeier

    8547      Jonathan C & Lauren E Burd from Abigail & Montez Collins

    8860      Jim Moore & Smyrna Properties LLC

    8890      Phillip & Ellen Neely from Samuel & Roberta Wilson

    9072      James Robert & Frances Lucille Simmons from Peter & Cheryl Greenwood

    9138      Aaron Nathaniel & Jessie-Marie Victoria Wasson from Stephen & Ama Abrokwah

    9197      Logan & Rachel Irwin from Jason & Stacy Hopkins

    9363      Cristen Perks Sloan & Noah Perks Sloan from Anthony & Cassidee Anselmo

    9387      Taylor & Emily Scott from Green Elk LLC

    9402      Joseph D & Maria P Hofmann from Birch Company LLC

    9468      Drake & Haley Gardner from Andrew & Heather Warehime

    9873      Nicole Lynn Stagner from D R Horton

    9911      Marcel Montgomery from D R Horton

    9939      Ryan Richard & Jillian Rae Perkins from D R Horton

    9940      Cayden & Kennedy Fivecoats from D R Horton Texas LTD

    9942      Kyle Visser from D R Horton Texas LTD

    9945      Lauren Megan & Cody William Henderson from D R Horton Texas LTD

  10016      Michael J & Janet M Hull from Landmark Homes

  10020      Ryan Jesse-Eugene & Cassandra Marie Osier from D R Horton

  10027      Christopher Ross & Tara Dawn Ebey from D R Horton

  10044      John Eric & Mava Lynett Davis from Capital Homes

  10046      Keith B & Amanda L Wade from Capital Homes

 

NEW BUSINESS

1. Discussion, consideration, and possible action with respect to any other matter(s) unforeseen prior to the posting of this agenda.

 

OLD BUSINESS – none

 

EXECUTIVE SESSION – none

 

ADJOURNMENT

 

RURAL WATER DISTRICT #3 ROGERS COUNTY

 

 

 

By:       ______________________________                 

Dr. Dirk Thomas

Chairman