Mgr Report, Agenda & Minutes

AGENDA and NOTICE OF MEETING 

Regular Board Meeting 

RURAL WATER DISTRICT #3, ROGERS COUNTY

Tuesday, March 12, 2024 @ 6:30 p.m.

District Business Office

13277 South Ash Street, Claremore, OK

 

(Posted @ the district’s business office on or before 4:00 p.m., Monday, March 11, 2024.)

 

CALL TO ORDER by the Chairman

  1. Roll Call
    1. Present
    2. Absent with cause shown
  2. Determination of a Quorum
  3. Proof of Notice of Meeting

 

Introduction / recognition of guests

  1. None

 

REPORTS

  1. District Manager’s Report
  2. Monthly Operational Report
  3. Report of District Engineer

 

NEW BUSINESS

  1. Discussion, consideration, and possible action to approve Development Agreement for the proposed Williams Covey Water Line Extension.
  2. Discussion, consideration, and possible action to award the 2024 East Foyil and Bushyhead Water Line Project – Phase II, Grant #18550 CDBG 21, to the lowest responsible bidder, King Excavating, Inc., in the amount of $972,025.05, subject to required bonds and insurance, legal review, mutual approval, and execution of the contract.
  3. Discussion, consideration, and possible action to approve the Chairman to execute all pertinent contract documents related to the 2024 East Foyil and Bushyhead Water Line Project – Phase II, Grant # 18550 CDBG 21, subject to required bonds and insurance, legal review, mutual approval, and execution of the contract.
  4. Discussion, consideration, and possible action to execute contract with Landmark Structures I LP, a Limited Partnership for the construction of Tacora Water Tower Project, pending and subject to required bonds, insurance, and legal review.
  5. Discussion, consideration, and possible action to approve the Chairman to execute a Notice to Proceed to Landmark Structures I LP, a Limited Partnership, for construction of Tacora Water Tower Project, pending and subject to required bonds, insurance, legal review, and execution of the Agreement.
  6. Discussion, consideration, and possible action to award the bid for the demolition of the Tacora Water Tower Site to the lowest responsible bidder, CRV Construction Clean Up & Hauling, Inc., in the amount of $10,000.00.
  7. Discussion, consideration, and possible action to approve acceptance of the January 8, 2024, OK DEQ Permit #WL000066230987 to Construct a potable water line and all appurtenances to serve the HIGHLAND MEADOWS at STONE CANYON PHASE 2-4, Rogers County, pending and subject to required bonds, insurance, and legal review.
  8. Discussion, consideration, and possible action to appoint Kelly King and Sheri Bates as Authorized Signatories on documents related to contract #007-WW-2024 issued by GGEDA to contractor Rogers County Rural Water District #3 in the amount of $71,875.00 for funding period March 1, 2024 – March 1 2025.
  9. Discussion, consideration, and possible action with respect to any other matter(s) unforeseen prior to the posting of this agenda.

 

OLD BUSINESS

  1. None

 

ITEMS TO CONSIDER FOR APPROVAL AND/OR REJECTION

  1. Minutes of February 13, 2024, Regular Board Meeting
  2. Accounts Payable (February expenses)
  3. Treasurer’s Report for February, 2024
  4. New Taps

9670               Shaw Homes (L 14 B 3 Stone Creek) 02-20-14

9671               Sixth Day Properties (L 7 B 5 The Coves I) 02-20-14

9672               Sixth Day Properties (L 1 B 6 The Coves I) 02-20-14

9673               Chellie Larson & Brook Hamilton (a tract in NW/2 NW/4 of 14-23-16)

9674               Executive Homes (L 7 B 9 Presley Hollow) 27-21-14

9675               Executive Homes (L 3 B 1 Deer Run IV) 01-20-14

9676               Executive Homes (L 4 B 1 Deer Run IV) 01-20-14

9677               Darcy C & Wanda Rose (L 11 B 2 Trails End) 31-22-15

9678               True North Homes (L 1 B 1 The Coves) 02-20-14

9679               Abbey Homes, LLC (L 1 B 8 The Coves) 02-20-14

9680               True North Homes (L 7 B 8 The Coves) 02-20-14

9681               True North Homes (L 3 B 7 The Bluffs III) 02-20-14

9682               Riverbend Estate Homes (L 4 B 3 Highland Meadows) 01-20-14

9683               Michael D & Lisa M Goyer (L 5 B 2 The Bluffs II) 02-20-14

9684               Shaw Homes (L 19 B 5 Stone Creek of Owasso) 34-21-14

9685               Shaw Homes (L 10 B 5 Stone Creek of Owasso) 34-21-14

9686               Landmark Homes (L 22 B 2 Birchwood) 08-21-15

9687               Landmark Homes (L 3 B 4 Birchwood) 08-21-15

9688               Shaw Homes (L 4 B 3 Stone Creek of Owasso) 34-21-14

 

  1. Transfers

   605              Jeramie D Houston from Albert & Shirley Turner

   837              Foyil Economic Development Authority from Colleen M Short

1430               Jason David McCrary from Fred & Winnie Rawson

2482               Laura Glassco from Gary & Ann Glassco

2940               Pablo Ysmael & Guillermina Areli Santiago from William D Moore

3174               Joseph Westerman Daneka Traczyk from Chris & Jordyn Waldron

4479               Michael E & Sonja S Lauderdale from Rex & Mary Lauderdale

5419               Caleb M & Tamara A Zimmerman from Kimberly & Larry Cheatham

7207               Thomas W & Deborah A Austin Revocable Living Trust from Goldline Homes

7264               Kevin M & Macie Lowe from Bailey M Blevins

7451               Charles Albert Smith & Jackie Lee Day from Eric Rutherford

8555               Tim G Green & Gayla D Davis from Eric & Angela Lang

8656               Robet Dale & Kimberly Ann Nigg from Danielle R & Jacob J Crandall

8674               Quilaton from Chance & Lora Lane

9423               Stephen J Laschober & Janchiya Laschober from Executive Homes

9550               Mark Kennedy & Shellie Rhine from Landmark Homes LLC

9571               Carie Roberts & Brandon Scott McLaren from Shaw Homes

9576               Charles Hunter & Miranda Ingram from Wilber Trust

9586               Brinley & Danielle Brown from Shaw Homes

9602               Alvin & Dana Lau from Executive Homes

9604               Edith Elaine & John C Longstreth from Shaw Homes

9605               Glynda Stewart from Shaw Homes

9631               The Barton Family Revocable Trust from Executive Homes

 

 

ADJOURNMENT